Human Resources Administrator

Location/s: Madrid, ES

Recruiter contact: Maria Cervantes

Closing date: 25/07/2025

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit  
Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach. 

Overview of the role
This role requires someone with good organisational skills to manage a range of tasks that support the rapidly growing Spanish team. Supporting our HR area of the business, this role offers the opportunity for you to demonstrate fresh ideas, to either develop or take the first step in your career, gain knowledge and to take ownership of this newly created role. Whilst it is Madrid based, it has a national reach.

Key responsibilities and duties include:

• Gain knowledge and understanding of the processes within Mott MacDonald in Spain and the UK
• Support the HR team with the lifecycle administration of an employee, including starters, leavers, contractual changes, references, maternity leave, paternity leave etc
• Provide guidance and support to employees on our policies and processes, e.g., maternity leave, paternity leave, unpaid leave etc
• Work closely with our payroll provider and undertake payroll checking on a monthly basis to ensure accuracy of data
• Process accurate information within multiple HR systems
• Reporting - to complete actions required for monthly/ ad-hoc reports such as audit reports, payroll reports and starters/ leavers
• Comply with Data Protection and General Data Protections Regulations (GDPR) and ensure the security of employee. information in accordance with legislation and best practice
• Other ad hoc requests and projects

At Mott MacDonald we foster a supportive and collaborate culture. The HR Administrator role will encompass the above responsibilities supporting our HR team based in Spain and the UK, as well as working closely with our finance and office management team in Spain.

Candidate specification
Essential:

• Strong administration background
• Good organisational and time keeping skills
• Excellent attention to detail
• Experience of Microsoft packages: teams, excel, word etc
• Good communication skills both Spanish and English, written and verbal
• Excellent interpersonal skills and the ability to build effective, collaborative relationships with the team in Mott MacDonald Spain and colleagues in the UK

Agile working  

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

We offer some fantastic benefits including:

• Competitive annual leave
• Pension scheme 
• Life insurance
• An annual professional institution subscription
• Private medical insurance 
• Optional benefits via salary sacrifice (restaurant voucher/transport card/day care voucher)
• Continuous development opportunities – because we want you to thrive  
• Agile/flexible working – because life isn’t 9-5  
• Annual bonus scheme  
• Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources 
• Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities 
• The opportunity to make a difference; learn more about our social outcomes

Apply now, or for more information about our application process, click here.